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Policy and Public Affairs Assistant

We are currently recruiting a Policy and Public Affairs Assistant for a Permanent contract. 

This role is currently a home-based role due to Covid-19 restrictions, but will be based in our London office and hence you need to be able to commute to London. 

To apply, please send a CV and covering letter plus details on your current salary to before the closing date of 11 May 2021.

Purpose of the job

To provide dedicated support across the Policy and Public Affairs function.


  • Coordinate and support the team’s stakeholder engagement, both internally and externally.
  • Horizon scanning to identify and exploit opportunities for the IFoA to advise ministers, parliamentarians, officials and advisors on policy development, including managing the IFoA’s political monitoring services.
  • Provide coordination and administrative support to Policy and Public Affairs team.
  • Create content and coordinate the Policy and Public Affairs team’s newsletter and contributions to other member communication channels.
  • Provide secretariat support to the team’s strategic oversight committee

Principal accountabilities

  • Work with the Head of Public Affairs and the Policy Team to develop and deliver high-quality public affairs campaigns for a range of stakeholders.
  • Provide co-ordination, briefing and organisational support to the IFoA’s external stakeholder engagement programme.
  • Monitor the political and parliamentary environment for relevant activity and provide input on relevant parliamentary processes and opportunities to influence.
  • Work with Policy team to write briefings and correspondence for parliamentarians on relevant topics.
  • Create content for and produce the team’s newsletter to IFoA members.
  • Create content for and actively update the Policy and Public Affairs pages of the IFoA website.
  • Support the co-ordination of the IFoA’s Honorary Fellowships and medals, using them as an opportunity to broaden the IFoA’s reputation and influence.
  • Take the administrative lead on the consultation response process.
  • Assist in the preparation of reports, papers and presentations, including ad hoc policy research.
  • Support the team to organise meetings, take minutes and organise travel arrangements.
  • Maintain office systems, including data management and team processes.
  • Prepare papers for, attend, and take minutes of meeting as required.
  • Assist in the organisation of policy and thought leadership events in liaison with the Events and Policy teams.
  • Other administrative duties that support the Public Affairs and Policy team to meet its objectives.
  • Work with the Head of Public Affairs to ensure the IFoA complies with the requirement of lobbying registers in England & Wales and Scotland (and any other legislation or regulations which may be relevant to our work in this area).

Main contacts

  • Head of Public Affairs
  • Head of Policy & Research
  • Director of Public Affairs and Research
  • Policy Managers (x 4)
  • Media Relations Manager
  • Communities and Engagement Team
  • CEO’s and Presidents’ office
  • Marketing & Communications team.


The post holder will be expected to take decisions on administrative processes. They will be expected to follow and keep up to date with the organisation’s administrative and facilities procedures, where appropriate.


  • Will have a good understanding of the UK political environment, and preferably parliamentary process, including how it relates to the IFoA’s policy priorities.
  • Will need to engage with policy issues to a level that enables them to understand the basic points being made.
  • Will be required to manage the team’s working methods and processes to forestall problems and to improve efficiency and effectiveness.
  • Will act as a first point of contact across the Executive and externally for the Public Affairs and Policy team and directing queries accordingly.


The post holder will work closely with colleagues across the team to ensure that:

  • the team’s messages are appropriately communicated to the membership
  • the IFoA’s messages reach relevant parliamentarians and other external stakeholders
  • reports and consultations are prepared in a timely fashion
  • meetings are organised and travel arrangements are made 
  • minutes are taken and actions are completed

Knowledge and experience

  • an understanding of, and interest in, politics and the policymaking process. Knowledge of parliamentary process is desirable
  • an interest in, understanding of or willingness to learn about some of the IFoA’s key social and policy issues, such as climate change, retirement savings, health and social care
  • good verbal and written communication and interpersonal skills
  • ability to set up and maintain administrative systems
  • strong organisational skills
  • ability to quickly get to grips with complex information
  • high degree of tact, diplomacy and discretion both operationally and personally
  • ability to remain calm and competent under pressure
  • ability to work as part of a team and independently, depending on the task

Values and behaviours

The post-holder should be a team player, who values the importance of building positive working relationships with colleagues within the team and across the Executive.
They should understand the vital role that our members have in helping us define our approach to policy and take a “can-do” attitude when engaging with our membership community.
They should feel confident working across a range of different work-streams and should understand the importance of engaging with individuals at all levels in a professional and respectful manner.
Ultimately, the post-holder should be an action-orientated, proactive individual and with an intellectual curiosity and interest in how organisations like the IFoA can affect positive social change through public policy.

Additional information

The post-holder will be required to be flexible about working hours.

This role is currently a home-based role due to Covid-19 restrictions, but would normally be based in the IFoA’s London office. In normal times, some travel (UK and occasionally internationally) may be required from time to time.

Contact Details

HR Team

We aim to respond to all enquiries within three working days. To apply for this role, please send your CV, cover letter and your current salary details to:

Filter or search events

Start date
E.g., 10/06/2021
End date
E.g., 10/06/2021

Events calendar

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