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PA to the Director of Public Affairs

Job description

Job Grade: 5

Closing date: 24 June 2019

Job title of line manager: Director of Public Affairs and Research

Contract type: Permanent

Location: London

How to apply

To apply for this role, please send your CV and a cover letter to: hrsupport@actuaries.org.uk.

Purpose of job

To support the Director of Public Affairs and Research in the effective management of the Public Affairs and Research Directorate by providing efficient personal and administrative support and contributing to the successful delivery of the Public Affairs and Research strategic objectives within the Corporate Plan.

Principal accountabilities

  • Manage the complex diary of the Public Affairs and Research Director, to make best use of their time.
  • Support the Director’s inbox management, prioritising actions and archiving effectively
  • Manage and prioritise actions, to and from the director, ensuring all deadlines are met and work is delegated to the appropriate person or team
  • Run the Director’s office, including secretariat duties for the Public Affairs and Research Directorate meetings and coordinating the regular updates to Directors’ meetings and Management Board, ensuring these effectively demonstrate delivery of the IFoA’s Corporate Plan.
  • Support all aspects of UK and overseas travel: attending planning meetings, booking travel, visas and accommodation, ensuring the expense policy is adhered to and contributing to the production of itineraries and briefing packs.
  • Financial:
    • Forecasting, maintenance and reporting of the Public Affairs and Research budget.
    • Managing the Director’s expenses and reconciling credit card statements, ensuring payments are charged to the correct budget and nominal code.
    • Processing expenses for the Directorate
  • Supporting the executive core team for the International Actuarial Association meetings twice a year, in particular co-ordinating arrangements for itinerary, agendas, travel, accommodation, bilateral meetings, lunches and dinners at the events.
  • Use the CRM database to record all of the Director’s stakeholder engagement and obtain management information for directorate reporting
  • Take a proactive role to achieving effective communication across Directorate and the organisation.
  • Contribute to the organisation of staff events (eg. away-days for the Directorate and all staff-away-day)
  • Liaise with HR to support the recruitment and induction of any new members of the team
  • Support Public Affairs and Research Directorate key projects and events
  • Assist other PAs as part of a wider PA network

Main contacts

  • Internal:

    • Line manager (Director of Public Affairs and Research)
    • Colleagues in the Public Affairs and Research Directorate
    • Other colleagues in other teams; in particular the CEO and Presidential team
    • Other Directors and their PAs
    • Volunteer members and their PAs
  • External:

    • Policy & Public Affairs and Research stakeholder organisations and their offices
    • Presidential team and their offices
    • Senior volunteers including members of the IFoA’s Council, Management Board, committees and working parties

Decisions

  • Will develop and follow clear procedures, making process improvements as and when such opportunities are identified
  • Will ask for steers from the Director when required, but will be expected to take the initiative and proactively take decisions when matters do not need to be escalated
  • Will be required to organise workload flexibly, and the work of the Director, to deal with changing priorities, external deadlines or issues arising

Complexity

  • There is a strong requirement to exercise initiative, anticipate the Director’s requirements, and take decisions accordingly
  • Core skills required: organisational skills, problem solving, prioritising, planning ahead and managing conflicting pressures whilst remaining calm and collected. Relationship building, particularly with the director
  • The confidence and ability to interact and influence at all levels, building productive working relationships with staff and key stakeholders as an ambassador for the Public Affairs and Research team
  • A collaborative and flexible approach to work and the ability to contribute fully as part of a team
  • Due to the sensitive and/or confidential nature of some of the material, discretion, honesty and integrity are vital to the role

Impact

The role is important to the success of the Director and Directorate. The job holder will make an individual contribution to the achievement of the Public Affairs and Research strategic objectives as he/she has individual responsibility for the delivery of some key elements of the programme.

Knowledge and experience

Essential:

  • Educated A level
  • At least 2 years experience in a PA role
  • Strong communication skills and people handling abilities
  • Strong time management skills
  • Aptitude for Public Affairs and Research work and in particular understanding the sensitivities and timelines involved

Desired:

  • Some knowledge/experience of Public Affairs and Research activities
  • Some knowledge/understanding of membership organisations
  • Some understanding of actuarial/financial services
  • Familiarity with Microsoft Office packages and OneNote would be desirable

Values and behaviours

  • Integrity – the role involves exposure to highly confidential corporate and personal information
  • Community – act as the ‘corporate glue’, both facilitating and demonstrating effective teamwork and communication
  • Progress – the flexibility to fit into a fast moving team and contribute to the working practices, both from experience and fresh thinking

Additional Information

Travel – Some travel to Edinburgh and Oxford may be required

Contact Details

HR Team

hrsupport@actuaries.org.uk

We aim to respond to all enquiries within three working days.

Filter or search events

Start date
E.g., 16/06/2019
End date
E.g., 16/06/2019

Events calendar

  • Webinar Series: Risk and Investment Conference 2019, 17 June

    These are online webinar events
    17 June 2019

    Spaces available

    The IFoA’s Risk Management and Finance and Investment Boards are delighted to host a series of webinars covering a range of topical and trending topics ranging from climate related risks to Brexit.

  • Spaces available

    Increasing global concern over the impact of climate change has recently led to public scrutiny over the adequacy of existing risk management practices by insurance firms and pension schemes in dealing with these challenges, that potentially impact both individual actuaries and the IFOA generally.

     

  • Pensions Conference 2019

    Bristol Marriott Hotel City Centre, 2 Lower Castle Street, Old Market, Bristol, BS1 3AD
    18-19 June 2019
    Spaces available

    Five plenaries and 13 workshops cover current topics and industry trends in the Pension sector with the opportunity to develop your network at the pre-conference evening dinner (18 June).  There is also a day ticket option available for the 19 June. 

  • KSS event – FinTech and The Actuarial Profession

    EY, Atria One, 144 Morrison Street, Edinburgh
    19 June 2019

    Spaces available

    This KSS talk from FinTech Scotland's CEO will explore the mission to create an integrated Fintech ecosystem through provision of funding, support, infrastructure and talent that recognises and responds to the needs of all stakeholders - and the overarching aim for Scotland to be one of the top 5 Fintech global leaders by 2020.

    To book your place, please email Barry_Shannon@standardlife.com 

  • Current Issues in General Insurance (CIGI) 2019

    Inmarsat, 99 City Road, London, EC1Y 1BJ
    19 June 2019

    Spaces available

    CIGI is a well-established one-day seminar designed to increase awareness and encourage discussion on a variety of topical issues across the general insurance industry. 

    There will be an excellent and diverse line-up of speakers to provide a variety of perspectives and challenge covering technical and professional areas. 

  • Cass Event – New Thinking about Deferred Annuities

    Cass Business School, Executive Education Facilities 200 Aldersgate St, London EC1A 4HD
    21 June 2019

    Spaces available

    Our motivation for discussing this important subject comes from some exciting recent research which has analysed the impact of behavioural factors on the decision to purchase an annuity. This work has shown that behavioural factors can explain the well-known low demand for immediate annuities but this research also identifies an important opportunity in relation to deferred annuities (DA). The research suggests that these factors lead to positive incentives to purchase a DA and that, for longer deferred periods, a DA could be an attractive product for both consumers and insurers.

  • IFoA/SAS Joint Professional Skills Training – Singapore

    Room 903, NTUC Centre, Level 9, One Marina Boulevard, Singapore 018989
    25 June 2019

    Spaces available

    The Institute and Faculty of Actuaries (IFoA) and Singapore Actuarial Society (SAS) are organising a joint Professional Skills Training (PST) in Singapore. This session is suitable for actuaries working in any area (i.e. it is not specifically aimed at Life, GI or any other technical discipline) and is interactive, so you should come along prepared to take part in the discussions.

  • Webinar Series: Risk and Investment Conference 2019, 26 June

    These are online webinar events.
    26 June 2019

    Spaces available

    The IFoA’s Risk Management and Finance and Investment Boards are delighted to host a series of webinars covering a range of topical and trending topics ranging from climate related risks to Brexit.

  • AGM and Presidential Address 2019 + Volunteer and Member Drinks Reception

    The Hub  Castlehill Edinburgh EH1 2NE
    26 June 2019

    Spaces available

    Notice is hereby given that the ANNUAL GENERAL MEETING of the INSTITUTE AND FACULTY OF ACTUARIES will be held at The Hub, Edinburgh on Wednesday 26 June 2019 at 16.30 (Preceded by tea from 16.00) and followed by a PRESIDENTIAL ADDRESS given by John Taylor.

  • IFAM event - Actuarial Teachers’ & Researchers’ Conference 2019

    Institute for Financial and Actuarial Mathematics Department of Mathematical  Sciences The University of Liverpool Mathematical Sciences Building Peach Street Liverpool, L69 7ZL
    27 June 2019 - 29 June 2019

    Spaces available

    The Institute for Financial and Actuarial Mathematics (IFAM) at the University of Liverpool is pleased to host the 2019 Actuarial Teachers’ and Researchers’ Conference from 27-28 June 2019. This annual two-day event has been running annually now for many years, each time hosted by a different university, and provides all those interested in actuarial research and education a great opportunity to share their ideas and catch up on the latest developments.

  • IFoA/ASM Joint Professional Skills Training – Kuala Lumpur

    Menara AIA, Auditorium, 99 Jalan Ampang, 50450, Kuala Lumpur
    28 June 2019

    Spaces available

    The Institute and Faculty of Actuaries (IFoA) and Actuarial Society of Malaysia (ASM) are organising a joint Professional Skills Training (PST) in Kuala Lumpur. This session is suitable for actuaries working in any area (i.e. it is not specifically aimed at Life, GI or any other technical discipline) and is interactive, so you should come along prepared to take part in the discussions.

  • SIAS: The Impact of Air Pollution on Health and Life Expectancy

    Staple Inn Hall, High Holborn, London, WC1V 7QJ
    2 July 2019

    Spaces available

    Air pollution has gained increasing attention lately. Nicola Oliver, head of longevity and mortality research for Medical Intelligence, will discuss not only the impacts of air pollution on health and life expectancy but also how as an industry we should be addressing it.

  • Spaces available

    The actuarial profession has much to offer the world of banking. In this webinar actuaries with experience in various fields of banking will talk about the opportunities there are in banking; describing the actuarial aspects of the work they do as well as other roles within their area of banking.

  • Implications of 2019 IFRS 17 Exposure Draft

    Staple Inn Hall, High Holborn, London, WC1V 7QJ
    24 July 2019

    Spaces available

    Towards the end of June, the International Accounting Standards Board (IASB) is expected to publish an Exposure Draft (ED) of limited changes to its insurance contracts standard IFRS 17, effective date 2022. To help IFoA members, the IFoA’s cross-practice Financial Reporting Group (FRG) is hosting an event at Staple Inn covering these developments. 

    For more information on the FRG please visit this webpage

  • KSS event – The Regulatory Perspective

    Deloitte Saltire Court 20 Castle Terrace Edinburgh EH1 2EG
    5 September 2019

    Spaces available

    This KSS talk, presented by the FCA Head of Department in Scotland, will focus on the following 3 main areas:

    • FCA business plan priorities
    • The future of regulation
    • FCA Engagement in Scotland
  • Sessional Research Event - Risk Margin Working Party

    Staple Inn Hall, High Holborn London, WC1V 7QJ
    9 September 2019

    Spaces available

    For life insurers in the UK, the risk margin is one of the most controversial aspects of the Solvency II regime. Following its implementation, the risk margin came under considerable criticism for being too large and too sensitive to interest rate movements. These criticisms are particularly valid for annuity business – such business is of great significance to the national system for retirement provision. This criticism has led to political interest, and the risk margin was a major element of the Treasury Committee inquiry into Solvency II.

  • GIRO Conference 2019

    EICC, The Exchange, 150 Morrison St, Edinburgh EH3 8EE
    24-26 September 2019
    Spaces available

    GIRO is attended annually by over 800 delegates and speakers who are keen to discuss key topics such as Pricing, Reserving, Modelling and the future of the insurance industry. GIRO 2018 was a huge success and we have opened bookings early for what we hope will be another brilliant conference at the EICC in Edinburgh this year. 

     

  • Autumn Lecture 2019, London - Rt Hon Nicky Morgan MP

    Lincoln's Inn The Treasury Office, London WC2A 3TL
    2 December 2019

    Spaces available

    The IFoA is pleased to announce that this year’s Autumn Lecture will feature the Rt Hon Nicky Morgan MP as its guest speaker.  Nicky has previously served as Financial Secretary to the Treasury and Minister for Women. She now chairs the Treasury Select Committee whose remit is to examine the expenditure, administration and policy of HM Treasury, along with all of its agencies and associated bodies.