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Volunteer Expenses Policy

The IFoA has a Volunteer Expenses Policy in place since 2016, which has had some revisions made in January 2020.

The principles and guidelines set out in the policy apply to every individual who supports the Institute and Faculty of Actuaries (IFoA), be that as a volunteer (member or non member) or in any other role

Download the Volunteer Expenses Policy.

The policy can also be found in the Volunteer Information Pack.

Why this (revised) volunteer expenses policy was introduced?

Grahame Stott, Chair of Management Board, explains:

This policy is a principles-based approach.  At the heart of this policy is the following:  we ask our volunteers (and all who support the IFoA, including IFoA staff) to stop and consider the following before agreeing to incur a charge:  “does the expense represent value for money for members and is there a budget from which this can be taken”.  All expenses must be approved before they are incurred, to allow for effective budgeting.

Please remember to contact your IFoA staff contact before booking travel to ensure it is covered under the policy.

In line with our diversity strategy we want to move away from volunteers meeting round a table in one of our offices.  We want to widen our opportunities to all members and to encourage more interaction and engagement to take place using collaborative tools including secure file sharing, video conferencing, and of course email. This will not only allow more members to get involved but it will save members time – avoiding unnecessary travelling time. Of course, we recognise there are times when someone physically has to be in a location to undertake their volunteer role/task, and that is absolutely fine and justifiable. The policy is flexible. We also recognise the merits in meeting face to face and building rapport but we ask you to keep this to a minimum (perhaps once a year).”


Contact Details

If you have enquiries about volunteering please contact the Engagement team

The Engagement team will respond to your email within three working days and often sooner.

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