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Access arrangements

Deadline for September 2020 exam session: 14th August 2020

What are access arrangements?

Access arrangements (or reasonable adjustments) are changes made to exam conditions.

These may be necessary in circumstances where students are experiencing long or short term conditions or regarded as disabled in terms of the Equality Act 2010. Reasonable adjustments may include:

  • extra time;
  • use of a computer;
  • enlarged documents

How do I apply?

Applications for access arrangements must be provided on the Application Form for Access Arrangements, or the Application form for access arrangements for the UK Practice Module and OPAT exams and submitted to the Education Services team (education.services@actuaries.org.uk). Applications should be submitted with relevant and up-to-date supporting documentation in English.

What evidence do I need to provide to support my application?

Students with a specific learning difficulty such as dyslexia should provide evidence of a full diagnostic assessment carried out by a psychologist with a practising certificate, or a specialist teacher holding an assessment practising certificate.

Students with attention deficit disorder (ADD), attention deficit hyperactivity disorder (ADHD) and dyspraxia should provide clinical documentation of diagnosis. This should be completed by a qualified healthcare professional with training and expertise in this area.

Students with Autism should provide a report of your diagnostic assessment.   

If you are applying on other grounds, you need to provide a letter or report from a qualified medical practitioner e.g. GP, psychiatrist. The documentation must be signed and dated. It must include details of the diagnosis given, the symptoms you experience and how these could impact upon your ability to undertake the examinations. Supporting documentation should also include recommendations for adjustments to your exams from both yourself and the medical professional.

Candidates are strongly advised to use the Medical information form for access arrangements in order to help them collect evidence to support their application.

If you do not provide sufficient evidence, we will be unable to consider your application.

Who needs to complete the risk assessment form and why this is it important?

If there is the potential that your short or long term condition could put you at risk during your exam you must complete the Examination risk assessment form and submit this with your access arrangement application form

The form will help us to ensure that precautions or control measures are being followed should we need to.

Candidates with conditions such as haemophilia, epilepsy or heart disease should complete the risk assessment form.

If you have previously provided the IFoA with a risk assessment form and now receive access arrangements automatically for your examinations it is your responsibility to inform us if any of the details on their risk assessment form have changed.

I had access arrangements last exam session – do I need to reapply?

Please check the letter issued to you at your last exam sitting, which states your approved arrangements. The letter will say whether your arrangements were agreed for future IFoA assessments or for the exam session only.

What are the deadlines?

Applications should be returned before the exam entry closing date which is stated above. All candidates, UK based and overseas, have the same closing date for entry. Please submit your application by the closing date to ensure we have sufficient time to coordinate the required arrangements.

I have missed the deadline, can I still apply for access arrangements?

We may consider applications for access arrangements received after the deadline. However, if your application is received after the deadline, it may not be possible for an arrangement to be granted for the forthcoming exam session. If this is the case candidates will be advised, and may wish to postpone their exam to the next session in order for the required arrangement(s) to be made available.

I have injured my hand and cannot write – what should I do?

Send an application to the Education Services team as soon as possible. Depending on the nature of your exams and your injury, we may be able to make adjustments which will enable you to sit your exam(s).

If I had a change in circumstances and think my arrangements need review, should I apply for access arrangements?

Yes- Please provide updated evidence which indicates a change in circumstances/diagnosis and explain why you feel your previous arrangements are no longer sufficient.

How will I know my access arrangements have been put in place for my exam?

You will receive confirmation via email that you arrangements have been put in place. You must ensure that you have received this confirmation before sitting your exam. 

How will I know my access arrangements have been put in place for my exam?

You will receive confirmation via email that you arrangements have been put in place. You must ensure that you have received this confirmation before sitting your exam. 

I have recently completed all exams for the class of Fellow. What will happen to my access arrangements data?

Under GDPR guidelines, we will only retain data as long as required. Once you have completed the required exams for the class of Fellow, we will no longer retain any supporting documentation that you have previously provided in support of your access arrangements. As such, if you choose to sit another exam with the IFoA and require access arrangements you must provide an application form and supporting documentation.

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Contact Details

Education Services Team

education.services@actuaries.org.uk

Institute and Faculty of Actuaries, 1st Floor, Park Central, 40/41 Park End Street, Oxford, OX1 1JD

+44 01865 268207

We aim to respond to all enquiries within two working days.

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