Regulatory Policy Coordinator

We are currently recruiting for a Regulatory Policy Coordinator on a permanent contract.

This role is hybrid, working mostly from home and some in our Edinburgh office. The salary will be £28,372 per annum.

To apply, please send a CV and covering letter (including details on your current salary) to HRsupport@actuaries.org.uk before the closing date of Friday 6 January 2023. Interviews will take place in the week of 16 January 2023.

Purpose of the Role

This role is to provide high quality support to the work of the Regulatory Policy team. The role will involve supporting the wide range of IFoA regulatory policy activity carried out to deliver an effective, modern professional regulatory function. This regulatory  activity includes the IFoA’s standards-setting, CPD requirements, actuarial monitoring programme, and horizon-scanning.

The role will involve providing high quality administrative support to the work of the Regulatory Policy Team and the Regulatory Board.

The role holder will work within the IFoA’s Regulatory Policy Team, reporting into the Regulatory Policy Executive.

Principal Accountabilities

Working with the Regulatory Policy Executive and Regulatory Board Secretary to ensure the smooth operation of the Regulatory Board. Including:

• Organising meetings
• Preparing draft agendas
• Collating, formatting and organising  papers and uploading them to Boardpacks
• Minute taking
• Liaising with Board members and answering straightforward queries
• Arranging travel for Board members, as required
• Organising external venues for Board meetings and events, as required
• Logging and processing expenses forms, and seeking appropriate approvals

Providing general administrative support to the Regulatory Policy Team (including its actuarial monitoring and CPD functions)

• formatting of documents
• creating and maintaining spreadsheets and project plans
• issuing communications using templates
• organising webinars
• preparing PPT slides and other presentations
• producing diagrams and visual aids
• arranging travel
• organising meetings
• taking notes at meetings
• dealing with straightforward queries from members and stakeholders
• booking external meeting/events venues
• updating records on our Customer Relationship Management (CRM) system

Providing administrative support for new regulatory policy projects and initiatives, including:

• formatting and preparing consultation (and other) documents
• updating project plans and other project related documents
• setting up surveys
• responsibility for ensuring project meetings arranged
• arranging meetings and events for particular projects and initiatives

Decisions, complexity and impact

As described above in Principal Accountabilities. Generally acts on decisions made by Head of Regulatory Policy, Senior Regulatory Lawyer and other Regulatory Policy team members and follows agreed processes and procedures. Will be required to prioritise tasks and adapt if priorities change and is expected to act on their initiative to manage workload and support other members of the team.

The work they support will relate to a range of regulatory topics and the role holder will need to adapt to that, as well as to manage competing demands for their time.

The role holder will be required to work with a range of internal colleagues and external stakeholders, including senior volunteers and Board members.

This role will be a key part of the effective operation of the IFoA’s public interest regulatory function, with a significant potential impact for the IFoA and its members if it does not run smoothly and in line with legal and other requirements. The role will involve preparing and formatting documents and Board papers which are expected to be of a very high, professional standard and which could have a negative impact for the IFoA if they are not.

Main Contacts

• Regulatory Policy Team
• Regulatory Board
• Volunteers

Skills, Knowledge and Experience

Essential

• Administrative experience
• Strong organisational skills
• Methodical and able to work under pressure of workload from multiple sources
• Excellent team player
• Strong communication skills
• Strong attention to detail and accuracy
• An ability to take a customer service focused approach to work
• Tact and diplomacy in dealing with sensitive and confidential issues
• Experienced user of Microsoft Office, with advanced skills in Word and Excel
• Efficient Minute taking and ability to manage Action Lists

Desirable

• Experience of dealing with senior Boards or Committees 
• Interest in or experience of regulatory/ legal issues
• Interest in or experience of the financial services sector
• Experience of using or creating macros in Microsoft Office/365 applications

Values and behaviours

The role holder will be required to demonstrate each of the IFoA values listed below:

• Member-focused: provide a meaningful member experience through our service, expertise and appreciation
• Action-oriented: strive to be agile and effective in our actions
• Forward- and outward-looking: thoughtful about what best serves our members and the public interest, and strive to continuously improve
• Team-driven: work across boundaries in support of our shared purpose